Role title: OOT Project Co-ordinator

Pay scale/rate: £22,000 – £24,000 plus 5% stakeholder pension payable after a 3 month probationary period

Hours: 22 hours per week (0.62 FTE). Flexible working is required and attendance at some evening/weekend meetings, events etc is essential. Contract: This is a fixed term contract until 30/06/2022

Job role: This appointment is for a new post to co-ordinate and deliver the Heritage Lottery Funded (HLF) Out of Town Museum project which exists to record, celebrate and share the rural heritage of Upper Coquetdale. This is an exciting opportunity to lead the project delivery of this major outreach project for the museum. The main focus of the role is to ensure delivery of all elements of the project within budget and on time and to report to the Heritage Lottery Fund. This will involve co-ordinating project volunteers, developing project ideas, organising events, supporting local communities, maintaining project records, commissioning and managing small contracts and submitting reports. The postholder will be supported by a team of experienced and enthusiastic volunteers, as well as an Oral History Specialist and an Interpretation Consultant.

Location: The Project Co-ordinator will be based at Bailiffgate Museum & Gallery in Alnwick. However, much of the project delivery will be in the rural area of Upper Coquetdale. A project van is provided and should be used whenever possible but it is inevitable that personal vehicles will be used occasionally (expenses can be claimed). A full, clean driving licence is essential.

Responsible to: OOT Project Board

Responsible for: Oral History Specialist (freelance), volunteers, Durham University MA student placement(s), other contractors and freelance practitioners

Key internal relationships: Project Board, Trustees, Operational Steering Group (OSG), Collections team, Exhibitions Team, Museum Administrator

Key external relationships: Sheridan Design (Interpretation), Evaluation Consultant, other external consultants and contractors (e.g. artists, musicians), Northumberland National Park Authority, Northumberland Archives, Durham University (MA placements), local history/heritage/community groups

Project Co-ordinator Duties and Responsibilities

1. To co-ordinate and deliver the Project Activity Plan ensuring that all activities are delivered to the highest standard, that Bailiffgate is appropriately represented and that our local rural heritage is recorded, understood, preserved and celebrated
 To develop project resources (e.g. school activities, event materials) in line with project branding and the Interpretation Plan
 To support and co-ordinate volunteer activity including organising training, making sure all activities have adequate volunteer support, providing resources and sharing regular updates with the volunteer team
 To recruit new volunteers to the project, working with Bailiffgate’s Volunteer Committee and Adminstrator to ensure recruitment and induction procedures are met
 To organise annual volunteer celebration events in line with the Activity Plan and Budget
 To recruit and manage a freelance Oral History Specialist who will support the collection and archiving or oral histories throughout the project
 To organise a project talks programme which sets the project in a context of 5,000 years of journeying/travelling in the Upper Coquetdale landscape
 To co-ordinate use of the OOT project van, ensuring this is used as much as possible and in preference to personal cars. To work with the Museum Administrator and Treasurer to ensure weekly maintenance checks are done and followed up.
 To ensure the delivery of the final touring exhibition (January-June 2022 and beyond) by working with the Interpretation Consultant and volunteers to deliver an exceptional exhibition supported by community contributions and a programme of heritage events
 To write a legacy plan for the touring exhibition which will include agreeing venues for the exhibition beyond June 2022 and putting in place a suitable business plan and systems to enable volunteers to deliver this after project funding ends

2. To publicise the project widely to generate public interest, ensure audience engagement and promote project learning and best practice within the heritage sector
 To manage the project website (to be developed by a web designer) and ensure it is kept up to date with project progress, forthcoming events etc
 To provide regular updates via project social media accounts (Facebook, Twitter, Instagram)
 To produce and/or commission project publicity including printed leaflets, posters, flyers, adverts etc
 To work with the Evaluation Consultant to ensure project learning is disseminated
 To liaise with other heritage sector organisations to promote OOT as part of the legacy planning process
 To represent OOT and Bailiffgate within wider heritage networks

3. To report to the Project Board, trustees and funders as required
To present project reports/updates at each Project Board meeting and, if needed, to Museum trustees
To complete funding reports and claims as required for sign off by the Project Board
 To ensure volunteer time is recorded and reported to HLF

4. To manage the project budget
 To work with the Treasurer and Project Bookkeeper to provide financial spending reports and forecasts (including planning spend for the forthcoming months)  To commission small contracts (with sign off from the Project Board) in line with the project budget
 To generate match funding through local community fundraising activities including requesting public donations, holding fundraising events and selling project merchandise

5. To represent and contribute to wider Bailiffgate Museum & Gallery activities
 To contribute to Bailiffgate’s Annual Planning process, ensuring that OOT project milestones and budget are included in the Annual Plan and Annual Reports  To ensure Bailiffgate is promoted at all OOT events and activities (including online activity)
 To liaise with the chair of OSG to ensure the wider Museum is up to date with OOT activity
 To ensure Bailiffgate policies and procedures are adhered to at all times
 To work with the Collections team to ensure that the OOT project enhances the Museum collection and understanding of rural life/heritage
 Keyholder for Bailiffgate Museum & Gallery

Personality: Above all we are looking for an enthusiastic, approachable and highly organised person to join our small team to deliver this exciting and ambitious project. The successful applicant will have a passion for local heritage along with a logical and methodical approach. They will be a good team worker but also self-motivated and ambitious. They will be a natural leader who can keep the project moving forwards and deliver a high quality heritage experience. They will be flexible to deliver a range of tasks and able to support evening and weekend activities where needed. They will be willing to learn and should be able to demonstrate a keen approach to personal development and training. They will lead by example and set a professional standard to which volunteers at the Museum and in the community can step up to.

For more details and an application pack please click here

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